Formal rush is too complex for a spreadsheet
A formal Panhellenic rush cycle involves hundreds of PNMs, multiple rounds (Open House, Philanthropy, Sisterhood, Preference), mutual-preference scoring, quota calculations, and a bid day that hinges on every piece of data being correct. Most recruitment chairs run this on a spreadsheet that gets passed around on a shared drive, with voting done on paper or via Google Forms, and bid matching done by hand at 2 AM the night before Bid Day.
Greekly is recruitment software built specifically for this. The PNM list is live across every computer the recruitment committee uses. Voting happens in the platform. Mutual preference and quota are calculated automatically. Bids are distributed electronically. Recruitment chairs get their sleep back.
What Greekly does for sorority recruitment
- PNM database. Every PNM is a single record with photo, contact info, legacy status, grades, notes from every round, and the chapter's vote at each stage. The recruitment committee sees the same data on every device.
- Round scheduling. Build out each round, assign members to rotate through PNM groups, track which members talked to which PNMs, and carry those notes forward.
- In-platform voting. After each round, active members vote on PNMs from their phones. Configure anonymous or named voting, simple majority or custom thresholds. No paper ballots, no Google Forms.
- Mutual preference and quota. Greekly calculates mutual preference matches and quota impact in real time — so the recruitment chair can model scenarios instead of discovering problems at Bid Day.
- Electronic bids. Bids are distributed through the platform on Bid Day. PNMs see their match, accept or decline, and the chapter roster updates automatically.
- Continuity after Bid Day. New members are on the roster the moment they accept. Dues cycles, required events, and messaging channels add them automatically — no re-entry, no handoff spreadsheet.
Recruitment is one feature of the full platform
Greekly isn't a standalone rush CRM. It's a full fraternity and sorority platform where recruitment is one feature alongside dues, attendance, messaging, and alumni. The roster you use for rush is the same roster the treasurer charges dues against and the standards board tracks attendance on.
That matters because a PNM who accepts a bid becomes a pledge in the platform; a pledge who crosses becomes a full member. The active chapter doesn't re-enter anybody, doesn't manually add them to GroupMe, doesn't forget to charge them dues in the next cycle. Rush flows directly into the rest of chapter operations.
Frequently asked questions
- Does Greekly handle Panhellenic mutual preference?
- Yes. After each round, members score PNMs and Greekly calculates mutual preference matches alongside your chapter's total quota. The recruitment chair can model scenarios — what happens if we cut five more PNMs, what happens if we go below quota — before locking in the final list.
- Can we use Greekly for informal or continuous open bidding?
- Yes. The same PNM pipeline works for COB and informal recruitment outside of formal rush. Chapters that do both use the same platform year-round.
- What does voting look like for members?
- Each member gets a voting screen on their phone after a round closes. They vote on PNMs in one pass, see their own completion status, and the recruitment chair sees which members haven't voted yet. Anonymous or named voting is configurable per round.
- How does Bid Day work in the platform?
- Once bid matching is finalized, bids are distributed to PNMs electronically. Each PNM sees their match, accepts or declines, and your chapter's new member class is built automatically. No paper bids, no misdelivered matches.
- Can we run NPC formal rush and NPHC or multicultural intake in the same platform?
- Yes. Greekly supports formal NPC rush, NPHC and multicultural Greek recruitment workflows, and continuous or year-round intake. Configure the workflow that matches your council's rules during onboarding.
- Does the rest of Greekly work during rush week?
- Yes. Dues, events, attendance, and messaging keep running during rush — and once bids are out, new members are automatically included in the next dues cycle, the next required-event list, and the full-chapter messaging channel.